Privacy Act of 1974; System of Records

<NOTICE> DEPARTMENT OF DEFENSE <SUBAGY>Department of the Navy</SUBAGY> <DEPDOC>[Docket ID: USN-2024-HQ-0020]</DEPDOC> <SUBJECT>Privacy Act of 1974; System of Records</SUBJECT> <HD SOURCE="HED">AGENCY:</HD> United States Marine Corps, Department of Defense (DoD). <HD SOURCE="HED">ACTION:</HD> Notice of a modified system of records. <SUM> <HD SOURCE="HED">SUMMARY:</HD> In accordance with the Privacy Act of 1974, the Department of the Navy is modifying and reissuing a current system of records titled, “Marine Corps Marathon Automated Support System,” MMC00010. This system of records was originally established to collect and maintain records to register and promote participation in Marine Corps Marathon Organization's race events. The system name and identifier are changing from “Marine Corps Marathon Automated Support System,” MMC0010 to “Marine Corps Marathon Organization Event Records,” M01710-2. Additionally, this system of records notice (SORN) is being updated to expand the events and individuals covered, include information regarding medical treatment provided at events, and incorporate the DoD standard routine uses and support additional information sharing of these records outside the DoD. The DoD is also modifying various other sections within the SORN to improve clarity or update information that has changed. </SUM> <DATES> <HD SOURCE="HED">DATES:</HD> This system of records is effective upon publication; however, comments on the Routine Uses will be accepted on or before January 27, 2025. The Routine Uses are effective at the close of the comment period. </DATES> <HD SOURCE="HED">ADDRESSES:</HD> You may submit comments, identified by docket number and title, by either of the following methods: * <E T="03">Federal Rulemaking Portal: https://www.regulations.gov.</E> Follow the instructions for submitting comments. * <E T="03">Mail:</E> Department of Defense, Office of the Assistant to the Secretary of Defense for Privacy, Civil Liberties, and Transparency, Regulatory Directorate, 4800 Mark Center Drive, Attn: Mailbox 24, Suite 05F16, Alexandria, VA 22350-1700. <E T="03">Instructions:</E> All submissions received must include the agency name and docket number for this <E T="04">Federal Register</E> document. The general policy for comments and other submissions from members of the public is to make these submissions available for public viewing on the internet at <E T="03">https://www.regulations.gov</E> as they are received without change, including any personal identifiers or contact information. <FURINF> <HD SOURCE="HED">FOR FURTHER INFORMATION CONTACT:</HD> Sally A. Hughes, FOIA/PA Programs Manager (ARSF), Headquarters, U.S. Marine Corps, 3000 Marine Corps Pentagon, Washington, DC 20350-3000, or by phone (703) 614-3685. </FURINF> <SUPLINF> <HD SOURCE="HED">SUPPLEMENTARY INFORMATION:</HD> <HD SOURCE="HD1">I. Background</HD> The Marine Corps Marathon Automated Support System of records is used to register, acknowledge, and promote participation in Marine Corps Marathon Organization's race events. Information from this system of records is used to plan, organize, coordinate, and execute the events and communicate with the runners, first responders, medical and general volunteers. Subject to public comment, the DoD is updating this SORN to add the standard DoD routine uses (routine uses A through J) and to allow for additional disclosures outside DoD related to the purpose of this system of records. Additionally, the following sections of this SORN are being modified: (1) to the Categories of Individuals Covered by the System section to expand the individuals covered; (2) to the Categories of Records to include medical data, treatment, and transportation information; (3) to the Purpose(s) to clarify how the records related to the Category of Individuals (4) to the Retrievability section to permit retrieval using revised Categories of Records; (5) to the Administrative, Technical, and Physical Safeguards to update the individual safeguards protecting the personal information; (6) to the Contesting Records Procedures section to update the appropriate citation for contesting records; (7) to the System Manager and System Location sections to update the addresses and office name; and (8) Retention and Disposal section to reflect current National Archives and Records Administration approved retentions. Furthermore, this notice includes non-substantive changes to simplify the formatting and text of the previously published notice. DoD SORNs have been published in the <E T="04">Federal Register</E> and are available from the address in <E T="02">FOR FURTHER INFORMATION CONTACT</E> or at the Defense Privacy, Civil Liberties, and Transparency Division (OATSD(PCLT)) website at <E T="03">https://dpcld.defense.gov/privacy.</E> <HD SOURCE="HD1">II. Privacy Act</HD> Under the Privacy Act, a “system of records” is a group of records under the control of an agency from which information is retrieved by the name of an individual or by some identifying number, symbol, or other identifying particular assigned to the individual. In the Privacy Act, an individual is defined as a U.S. citizen or lawful permanent resident. In accordance with 5 U.S.C. 552a(r) and Office of Management and Budget (OMB) Circular No. A-108, OATSD(PCLT) has provided a report of this system of records to the OMB and to Congress. <SIG> <DATED>Dated: December 18, 2024.</DATED> <NAME>Aaron T. Siegel,</NAME> Alternate OSD Federal Register Liaison Officer, Department of Defense. </SIG> <HD SOURCE="HD2">SYSTEM NAME AND NUMBER:</HD> Marine Corps Marathon Organization Event Records, M01710-2. <HD SOURCE="HD2">SECURITY CLASSIFICATION:</HD> Unclassified. <HD SOURCE="HD2">SYSTEM LOCATION:</HD> Marine Corps Marathon Office, Building 3399 Russell Road, Quantico, VA 22134-5000. <HD SOURCE="HD2">SYSTEM MANAGER(S):</HD> The system manager is Director, Marine Corps Marathon Organization, 3399 Russell Road, Quantico, VA 22134-5000, or by phone 703-784-2225/6. <HD SOURCE="HD2">AUTHORITY FOR MAINTENANCE OF THE SYSTEM:</HD> 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps: Function, Composition; DoD 7000.14-R Volume 13, Financial Management Regulations (FMR); SECNAVINST 1700.12B, Operation of Morale, Welfare, and Recreation Activities; and Marine Corps Marathon Charter, 27 March 2017. <HD SOURCE="HD2">PURPOSE(S) OF THE SYSTEM:</HD> To register, acknowledge and promote participation in Marine Corps Marathon Organization's race events. Information is used to plan, organize, coordinate, and execute the events and communicate with the runners, first responders, medical and general volunteers before, during and after the event to include publication of finisher results, finisher certificates and race photographs, videos, and motion pictures. Data and photographs, videotape, motion pictures and other recordings may be used by the Marine Corps Marathon Organization and its select partners and sponsors for surveys, data mining, publications on websites, social media posting, race programs and promotions, newspaper articles, newsletters, digital media, and other race marketing purposes and runner experience and enhancements. <HD SOURCE="HD2">CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:</HD> Participants, parents/guardians and volunteers for the Marine Corps Marathon, Marine Corps Marathon Transfer/Deferment, Marine Corps Marathon 10K, Marine Corps Marathon Kids Run, Marine Corps Historic Half, Historic 10K, Semper Fred 5K, Marine Corps 1775K, Run Amuck, Mini Run Amuck, Quantico Triathlon, Turkey Trot 10K, and Turkey Trot Kids Mile. <HD SOURCE="HD2">CATEGORIES OF RECORDS IN THE SYSTEM:</HD> A. Personal information such as: name, address, date of birth, country, phone number(s), gender, emergency contact information, medical information (current and chronic health conditions, medications, injuries, allergies, and assistive devices as well as medical treatment requested and received). If participant is a minor, parent's name, contact information, and consent. B. Employment information such as: position/title, rank/grade, work address, email address, military service, medical specialty/sub-specialty, certification/license number, status and expiration date, type, and associated state. C. First responder and volunteer information such as: organization, race name and volunteer job selection/assignment, and eligibility information (such as experience, education, professional qualifications/skills), and start and completion dates of service. D. Other information such as: apparel selection and size, race payment information, club member ID and bib number, solo or team runners, team captain selection, and team category ( <E T="03">e.g.,</E> corporate/workplace, military, nonprofit running club, charity, university/college, high school), physical or special accommodations information, live map tracking data and race results, completion time, photograph(s), video, motion pictures, and other recordings. Publicly available social media information, including electronic social media information published or broadcast for public consumption, available on request to the public, accessible online to the public, available to the public by subscription or purchase, or is otherwise lawfully accessible to the public. Publicly available social media information does not include information only accessible by logging into a private account of the individual about whom the record pertains or by requiring the individual to provide a password to social media information that is not publicly available. <HD SOURCE="HD2">RECORD SOURCE CATEGORIES:</HD> Records and information stored in this system of records are obtained from: individuals ( <E T="03">i.e.,</E> participant, parent/guardian, or volunteer) through registration ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ Preview showing 10k of 19k characters. Full document text is stored and available for version comparison. ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━