Privacy Act of 1974; System of Records

<NOTICE> NATIONAL CREDIT UNION ADMINISTRATION <SUBJECT>Privacy Act of 1974; System of Records</SUBJECT> <HD SOURCE="HED">AGENCY:</HD> National Credit Union Administration (NCUA). <HD SOURCE="HED">ACTION:</HD> Notice of a modified system of records. <SUM> <HD SOURCE="HED">SUMMARY:</HD> This notice informs the public of the National Credit Union Administration's (NCUA's) proposal to modify system of records notice NCUA-19. This system of records serves as the core financial and acquisition system and integrates NCUA's program, financial, and budgetary information. </SUM> <DATES> <HD SOURCE="HED">DATES:</HD> Submit comments on or before January 20, 2026. This modification will be effective immediately, and new routine uses will be effective on January 20, 2026. </DATES> <HD SOURCE="HED">ADDRESSES:</HD> You may submit comments by any of the following methods, but please send comments by one method only: • <E T="03">Mail:</E> Address to Melane Conyers-Ausbrooks, Secretary of the Board, National Credit Union Administration, 1775 Duke Street, Alexandria, VA 22314-3428. • <E T="03">Email:</E> Comments may be sent to <E T="03">Privacy@ncua.gov.</E> <FURINF> <HD SOURCE="HED">FOR FURTHER INFORMATION CONTACT:</HD> Chief Financial Officer, Office of the Chief Financial Officer, NCUA, 1775 Duke Street, Alexandria, VA 22314 or Jennifer Harrison, Office of General Counsel, National Credit Union Administration, 1775 Duke Street, Alexandria, VA 22314 or by phone at (703) 518-6540. </FURINF> <SUPLINF> <HD SOURCE="HED">SUPPLEMENTARY INFORMATION:</HD> Pursuant to the Privacy Act of 1974, the NCUA proposes modifying NCUA-19 to provide new routine uses in accordance with Office of Management and Budget (OMB) Memorandums M-17-12 and M-25-32 and to update the format in accordance with OMB Circular A-108. Additionally, the NCUA is making substantive changes to the following sections of the system of records notice: 1. NCUA has updated the Routine Uses of Records Maintained in the System to include four new routine uses and to include a full list of relevant routine uses and remove references to “standard routine uses”; Routine Use 16 allows for the sharing for the purpose of collecting or assisting in the collection of delinquent debts and Routine Uses 1, 14, and 15 are being published in accordance with M-17-12 and M-25-32. 2. NCUA has updated Policies and Practices for Storage of Records to reflect updated storage processes. 3. NCUA has updated Administrative, Technical, and Physical Safeguards to accurately reflect how these records are protected. 4. NCUA has updated Record Access, Contesting Record, and Notification Procedures to accurately reflect the NCUA procedures as detailed in 12 CFR 792.55. The NCUA is making non-substantive modifications to the following sections of the system of records notice: Security Classification, System Location, Authority for Maintenance of the System, Purpose(s) of the System, Categories of Individuals Covered by the System, Categories of Records in the System, Record Source Categories, Policies and Practices for Retrieval of Records, Policies and Practices for Retention and Disposal of Records, and History. Non-substantive modifications have also been made to ensure that the format of NCUA-19 aligns with the guidance set forth in Office of Management and Budget Circular A-108. <SIG> <DATED>By the National Credit Union Administration Board on December 16, 2025.</DATED> <NAME>Melane Conyers-Ausbrooks,</NAME> Secretary of the Board. </SIG> <HD SOURCE="HD1">SYSTEM NAME AND NUMBER:</HD> NCUA Financial and Acquisition Management System, NCUA-19. <HD SOURCE="HD2">SECURITY CLASSIFICATION:</HD> Unclassified. <HD SOURCE="HD2">SYSTEM LOCATION:</HD> (1) Enterprise Services Center, 6500 South MacArthur Blvd., Oklahoma City, OK 73169 and (2) Office of the Chief Financial Officer (OCFO), National Credit Union Administration (NCUA), 1775 Duke Street, Alexandria, VA 22314. <HD SOURCE="HD2">SYSTEM MANAGER(S):</HD> Chief Financial Officer, Office of the Chief Financial Officer, NCUA, 1775 Duke Street, Alexandria, VA 22314. <HD SOURCE="HD2">AUTHORITY FOR MAINTENANCE OF THE SYSTEM:</HD> 12 U.S.C. 1751, <E T="03">et seq.;</E> 31 U.S.C. 3501, <E T="03">et seq.;</E> and 31 U.S.C. 7701(c). Where the employee identification number is the Social Security number, collection of this information is authorized by Executive Order 9397. <HD SOURCE="HD2">PURPOSE(S) OF THE SYSTEM:</HD> This system serves as the core financial and acquisition system and integrates program, financial, and budgetary information. Records are collected to ensure that all obligations and expenditures are in conformance with laws, existing rules and regulations, and good business practices, and to maintain subsidiary records at the proper account and/or organizational level where responsibility for control of costs exists. <HD SOURCE="HD2">CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:</HD> This system of records includes information about individuals who may be current and former NCUA employees and interns; current and former contractors, suppliers or vendors; and current and former customers. <HD SOURCE="HD2">CATEGORIES OF RECORDS IN THE SYSTEM:</HD> The system of records includes (1) individual NCUA employees' names, addresses, and Social Security numbers (SSNs); (2) individual contractors, vendors, customers, individual names of companies, points of contact, telephone numbers, mailing addresses, email addresses, contract numbers, vendor numbers including Data Universal Numbering System (DUNS) and Tax Identification Number (TIN) numbers, which can be an SSN in the case of individuals set up as sole proprietors and; (3) financial information includes an individual's financial institution name, lockbox number, routing transit number, deposit account number, account type, debts ( <E T="03">e.g.,</E> unpaid bills/invoices, overpayments, etc.), and remittance addresses. <HD SOURCE="HD2">RECORD SOURCE CATEGORIES:</HD> The sources of records for this system are the individual upon whom the record is maintained; other government agencies; contractors, vendors; or from another NCUA office maintaining the records in the performance of their duties. Information maintained in Department of Transportation, (DOT)/Enterprise Service Center (ESC) systems includes purchase orders, contracts, vouchers, invoices, contracts, disbursements, receipts/collections, <E T="03">Pay.Gov</E> transactions, and related records; U.S. General Services Administration (GSA) Federal personnel payroll system (for payroll disbursement postings): Concur (for travel disbursements); JPMorgan Chase (for charge card payments); travel advance applications; other records submitted by individuals, employees, and vendors. <HD SOURCE="HD2">ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND PURPOSES OF SUCH USES:</HD> In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside NCUA as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: 1. To the U.S. Department of the Treasury when disclosure of the information is relevant to review payment and award eligibility through the Do Not Pay Working System for the purposes of identifying, preventing, or recouping improper payments to an applicant for, or recipient of, Federal funds, including funds disbursed by a state (meaning a state of the United States, the District of Columbia, a territory or possession of the United States, or a federally recognized Indian tribe) in a state-administered, federally funded program. 2. Records may be shared with a vendor that NCUA is doing business with if a dispute about payments or amounts due arises. In such a situation, only the minimum amount of information needed to resolve the dispute will be shared with the vendor. 3. If a record in this system of records indicates a violation or potential violation of civil or criminal law or a regulation, and whether arising by general statute or particular program statute, or by regulation, rule, or order, the relevant records in the system or records may be disclosed as a routine use to the appropriate agency, whether federal, state, local, or foreign, charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute, rule, regulation, or order issued pursuant thereto. 4. A record from this system of records may be disclosed as a routine use to a federal, state, or local agency which maintains civil, criminal, or other relevant enforcement information or other pertinent information, such as current licenses, if necessary, to obtain information relevant to an agency decision concerning the hiring or retention of an employee, the issuance of a security clearance, the letting of a contract, or the issuance of a license, grant, or other benefit. 5. A record from this system of records may be disclosed as a routine use to a federal agency, in response to its request, for a matter concerning the hiring or retention of an employee, the issuance of a security clearance, the reporting of an investigation of an employee, the letting of a contract, or the issuance of a license, grant, or other benefit by the requesting agency, to the extent that the information is relevant and necessary to the requesting agency's decision in the matter. 6. A record from this system of records may be disclosed as a routine use to an authorized appeal grievance examiner, formal complaints examiner, equal employment opportunity investigator, arbitrator or other duly authorized official engaged in investigation or settlement of a grievance, complaint, or appeal filed by an employee. Further, a record from this system of records may be ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ Preview showing 10k of 19k characters. Full document text is stored and available for version comparison. ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━